Whether it’s private data on staff and customers or confidential documents about deals or accounts, businesses need to block access to their digital documents from the eyes of anyone. Even even if your employees are trustworthy and well-trained mistake could lead to an information breach that could damage your company’s image. There are four ways to restrict access to electronic documents restrict the use of electronic files, and avoid a data breach.
The Administrative Office of the Courts is seeking input on four options that address privacy and security concerns by providing remote electronic access to public case file records. The first option is to maintain the presumption that all filed court records are accessible both at the courthouse and electronically, but it would restrict remote access only to those who have a legitimate need for information, such as parties, counsel, essential court employees and judges.
The other option allows individuals to review and download all the information found in the case record, but only when they have a valid need. This includes those convicted of a crime, and requires an approval from a judge before granting the request for release of the information.
The third option provides the general public a limited access to certain documents that are usually found in criminal case files, including plea agreements and warrants that have not been executed. It also limits the public’s access to certain identifying information such as Social Security Numbers as well as financial information. It relies on prosecutors and lawyers to protect their rights in individual cases by filing motions to secure certain information or exclude it from electronic access.
